Displaying and Selling your Art
Hanging and Staffing Procedures
Membership Costs
A Displaying membership is currently $120 per calendar year. Partner member, who does not display their work, pay $40 per calendar year. Artique members is $65 per calendar year. Collaborative membership (2 in same household is $150 per calendar year.
Displaying and Artique members consign their work to the Gallery and the Gallery pays them 80% of sales. Exhibiting members consign their work to the Gallery and the Gallery pays them 70% of sales. Business members pay a non - specified amount/ donation per calendar year.
Membership Responsibilities
Displaying members are required to participate by contributing one day a month for staffing gallery (50 hours per year). Artique members are required to participate by contributing 30 hours a year to staff gallery. Exhibiting members do not staff gallery. Any organization is only as good as its leadership. We need people who will take responsibility for nurturing and growing the Macon County Art Association.
Artists Information: We suggest all members become familiar with Uptown Gallery and the classroom facilities. Displaying, Artique and Exhibiting members should insert a two-page artist’s statement and biography in the artists’ profile binder at the front desk so that the open binder can show both pages when the artist is selling. New pages should be provided every year and forwarded to the website chair for posting on the Uptown Gallery web site. Members may also provide business cards and gallery cards to be displayed with their work.
Minis: All members are encouraged to donate small works to the Association. All proceeds from sales of these minis go to the Association. The size limit for minis is approximately 8x10, including mats. Leave minis in the designated box in the classroom. The minis committee is responsible for preparing minis for gallery display.
Displaying Your Work
General
Each exhibiting member generally will be able to display 2-3 pieces of original work, in an artists designated space . Both two-dimensional and three-dimensional pieces, depending on the nature and size of the work may be displayed. Very large wall art are usually hung at the top of the display wall; these pieces are considered to be part of the artists’ allowed three pieces and must be submitted at the same time as the other work for show in the gallery. As this space is limited, artists are usually permitted only one work in this category. Members are asked to inform the gallery director ahead of the scheduled hanging if they are intending to display a very large piece, so that appropriate accommodations can be made. Acceptance and display of artwork is generally at the discretion of the gallery’s display committee. If a work is improperly matted, framed or wired, the artist will be notified. At the discretion of the display committee, the artist may immediately correct the problem, or resubmit the remediated piece for another show. Works considered against the associations’ best interests would not be displayed. However, if a member wishes to dispute the decision of the display committee then he or she may ask the MCAA Board of Directors to consider the matter.
Works for Regularly Scheduled Shows
The gallery display is changed before the gallery opens on the first Sunday of the scheduled exhibition. All displaying members, whatever their media, must conform to the exhibiting schedule provided by the Gallery Director. There are no exceptions to this rule, unless a special arrangement is made in advance with the Gallery Director. Should a member need to remove a piece before the end of the exhibit, it must be replaced with a comparable piece approved by the Gallery Director. Members are required to collect work at the end of the show period after the gallery closes on the last Saturday of the show, or at any time the following day. If unable to pick up the pieces at these times, artists should make arrangements for someone else to pick up their work. If this is not possible the artist should notify the Gallery Director so that their pieces may be placed in a safe location for later collection. This should be as soon as possible after the show’s end as MCAA is not responsible for damage to pieces and does not have room to store extra artwork.
Exhibits
Spaces will be rotated during each of the six exhibits. Each artist will be assigned tan area, the artist will then be responsible for displaying his or her own works. MCAA yearly dues must be paid by the second week in January to participate in the New Year Exhibit beginning the third Sunday in January.
Special Shows
From time to time special shows will be held at the gallery. Participating members will be informed of the particular requirements for their exhibits.
Franklin Street Festivals and Other Events
All display-eligible members are allowed to sell at Franklin festivals. The regulations of each festival are unique, depending on the sponsoring organization and the decisions of the City Council. The Macon County Art Association will inform members of these rules. Display-eligible members are encouraged to sign up for these events. Any and all mediums of Gallery appropriate work are permissible.
Private Shows and Other Private Events
Any member of the Association may use the gallery when it is normally closed (e.g. Sunday afternoon) for events that are:
Approved in advance by the Gallery Director Co-sponsored by a Board Member The gallery must be tidied and cleaned after a private event according to Gallery prodigals. The gallery display may not be disturbed for these events unless all the work is restored to its original position before the gallery reopens for normal business.
Gallery Shows
Members may bring in work for the new show when they collect their works from the previous show.
If works for wall hanging must be left before the end of the previous show, artists must contact one of the Gallery Directors. Artists working in three-dimensional media must contact the Gallery Director if they need to leave works before the end of the previous show.
Signing in Pieces for Gallery Shows
When bringing in any new work for display the member must enter information (including title, price, amounts, category and vendor name) into the POS system. Any artwork for sale must have a bar code sticker on it. If any work is missing a barcode it will not be available for sale!
Hanging artwork for the upcoming show must have a display card filled out in black ink. The following are exempt from display cards: jewelry, artique section items, wearable art, greeting cards, mini section artwork, and in some cases where the artist does their own display.
Presentation of Two Dimensional Works for Hanging
Works must be either gallery wrapped canvas or framed in a professional manner with high quality materials. There must be no damage to the frame, glazing material or mat when used. Works must be wired according to the Uptown Gallery standard (see below). The wire should be secured to the frame about 1/3 from the top of the frame and should stretch to no closer than 2 inches below the piece’s top. This ensures that the work is securely hung and that the hooks don’t show, taking away from the appearance of the work.
How to Display Artwork for Hanging
The frame will either make or break a work of art, so it is important to spend a little extra time and effort to ensure that the art is what the viewer sees, not a poorly hung frame. Here are some simple tricks to help assemble a frame: Use the smallest eyelet screws or d-rings able to hold your artwork. Place the screws at least 1/3 of the way down the frame. This will ensure that the frame lies flat against the wall when hung. Whenever possible, place the eyelet screws in the inside of the frame, again so that the frame will lie flat. If this is not feasible, use a flat d-ring hanger. Notched or saw-tooth hangers are unacceptable for hanging in the Gallery. Make sure the hanging wire is at least 2 inches from the top of the frame when taut. This will ensure that the picture hanger will not show above the frame. Make sure that the cut ends of the wire aren’t poking out. It is suggested that you tape around the ends or use plastic tubing so that people hanging the artwork can’t be injured. Clean glass before assembling your artwork in the frame. Touch up any small nicks or scratches on the frame.
Presentation of Browse Racks and Unframed Art
Browse racks are assigned each hanging according to the signup sheet. Artists may share a browse rack.
Pieces stay in browse rack for the duration of each hanging. Sometimes there are not enough signees for all the browse racks. In that case the Gallery Director may allow the pieces to stay longer.
The browse racks are an important part of the gallery display, not a clearance sale. Each piece must be clean and appropriately wrapped in a professional manner. Browse rack pieces must not include protruding hanging hardware as this could damage other pieces. Browse rack pieces must include the artist’s name and affixed with a bar code sticker. Artists are not notified of browse rack sales. You should monitor the browse rack and replace pieces as necessary.
Presentation of Reproductions
Limited edition reproductions are allowed to be displayed only as unframed pieces in the reproductions rack. Each piece must comply with #2 – Authentification. Members are allowed a maximum of five non-identical pieces in the reproductions rack. Each reproduction should be wrapped in a professional manner and matted as necessary. All reproductions should be entered into POS system and have a barcode sticker As artists are not notified of reproductions sales they should monitor the number and condition of reproductions and replace as necessary.
Presentation of Cards
The gallery has stands for displaying cards or the artist may use their own plexiglass shelf. Cards may be original drawings, paintings or reproductions of the artists’ own work. Cards must be labeled with the producer’s name, and trademark if applicable, and include a description of their origin (e.g. Reproduced from painting, photograph or original work). Each card or group of cards should be bagged in a professional manner and priced neatly according to gallery guidelines. Artists should rotate their card. As they are not notified of card sales they should monitor cards’ numbers and condition and replace as necessary. All cards must have a bar code sticker affixed.
Pop Up Art Display
All members may participate in the Pop Up venues offered every Saturday at the Gallery though out the year. Sign up sheet is available at the Gallery.
Presentation of Fine Crafts (Jewelry, Wood, Metal, Glass, Fiber Art, Wearable Art, Sculpture and Pottery)
All artwork must be original and attributable solely to the displaying artist. Wearable Art is work where the primary intention is to be worn and where the primary material is fiber. All wearable art should be changed out with each hanging according to Gallery schedule. All fine crafts must have a bar code sticker affixed.
Offsite Sales – General
The policies in Displaying and Selling Art – All locations apply to all offsite sales venues. Macon County Art Association sponsors offsite sales at various locations. Displaying, Exhibiting and Artique members in good standing may sign up to be included in these shows. The Association may also rent booth space in arts and craft shows sponsored by other organizations and make space available to members. A fee may be charged to members for exhibiting in the shows, as approved by the Association Board. Exhibiting and Benefactor members in good standing may sign up to be included in shows. If more members wish to participate than the space will hold, the spaces will be allocated by lottery. A waiting list may be maintained. Participants are allocated space according to their responsibilities (treasurer or other sales coordinator), the type of display and other criteria, such as their mobility, the nature of their work and other factors. Exhibiting members must conform to the space allocated. Generally artists are asked to provide their own tent and displays, but help may be provided as required. They should plan to attend each event for the duration of the show. Participants who are unable to attend a show should notify the show coordinator as soon as possible so that their space may be allocated to exhibiting members on the waiting list. Sales are processed by Uptown Gallery off-site sales equipment under the direction of the Association’s treasurer. Artists should present their own work in a professional manner and only include work that is eligible for display at the Uptown Gallery. Participants are responsible for displaying and pricing their own work. Sales tax is applicable in addition to the advertised price and will be included in the sales price. Participants are responsible for wrapping their sold works for their customers.
Membership Costs
A Displaying membership is currently $120 per calendar year. Partner member, who does not display their work, pay $40 per calendar year. Artique members is $65 per calendar year. Collaborative membership (2 in same household is $150 per calendar year.
Displaying and Artique members consign their work to the Gallery and the Gallery pays them 80% of sales. Exhibiting members consign their work to the Gallery and the Gallery pays them 70% of sales. Business members pay a non - specified amount/ donation per calendar year.
Membership Responsibilities
Displaying members are required to participate by contributing one day a month for staffing gallery (50 hours per year). Artique members are required to participate by contributing 30 hours a year to staff gallery. Exhibiting members do not staff gallery. Any organization is only as good as its leadership. We need people who will take responsibility for nurturing and growing the Macon County Art Association.
Artists Information: We suggest all members become familiar with Uptown Gallery and the classroom facilities. Displaying, Artique and Exhibiting members should insert a two-page artist’s statement and biography in the artists’ profile binder at the front desk so that the open binder can show both pages when the artist is selling. New pages should be provided every year and forwarded to the website chair for posting on the Uptown Gallery web site. Members may also provide business cards and gallery cards to be displayed with their work.
Minis: All members are encouraged to donate small works to the Association. All proceeds from sales of these minis go to the Association. The size limit for minis is approximately 8x10, including mats. Leave minis in the designated box in the classroom. The minis committee is responsible for preparing minis for gallery display.
Displaying Your Work
General
Each exhibiting member generally will be able to display 2-3 pieces of original work, in an artists designated space . Both two-dimensional and three-dimensional pieces, depending on the nature and size of the work may be displayed. Very large wall art are usually hung at the top of the display wall; these pieces are considered to be part of the artists’ allowed three pieces and must be submitted at the same time as the other work for show in the gallery. As this space is limited, artists are usually permitted only one work in this category. Members are asked to inform the gallery director ahead of the scheduled hanging if they are intending to display a very large piece, so that appropriate accommodations can be made. Acceptance and display of artwork is generally at the discretion of the gallery’s display committee. If a work is improperly matted, framed or wired, the artist will be notified. At the discretion of the display committee, the artist may immediately correct the problem, or resubmit the remediated piece for another show. Works considered against the associations’ best interests would not be displayed. However, if a member wishes to dispute the decision of the display committee then he or she may ask the MCAA Board of Directors to consider the matter.
Works for Regularly Scheduled Shows
The gallery display is changed before the gallery opens on the first Sunday of the scheduled exhibition. All displaying members, whatever their media, must conform to the exhibiting schedule provided by the Gallery Director. There are no exceptions to this rule, unless a special arrangement is made in advance with the Gallery Director. Should a member need to remove a piece before the end of the exhibit, it must be replaced with a comparable piece approved by the Gallery Director. Members are required to collect work at the end of the show period after the gallery closes on the last Saturday of the show, or at any time the following day. If unable to pick up the pieces at these times, artists should make arrangements for someone else to pick up their work. If this is not possible the artist should notify the Gallery Director so that their pieces may be placed in a safe location for later collection. This should be as soon as possible after the show’s end as MCAA is not responsible for damage to pieces and does not have room to store extra artwork.
Exhibits
Spaces will be rotated during each of the six exhibits. Each artist will be assigned tan area, the artist will then be responsible for displaying his or her own works. MCAA yearly dues must be paid by the second week in January to participate in the New Year Exhibit beginning the third Sunday in January.
Special Shows
From time to time special shows will be held at the gallery. Participating members will be informed of the particular requirements for their exhibits.
Franklin Street Festivals and Other Events
All display-eligible members are allowed to sell at Franklin festivals. The regulations of each festival are unique, depending on the sponsoring organization and the decisions of the City Council. The Macon County Art Association will inform members of these rules. Display-eligible members are encouraged to sign up for these events. Any and all mediums of Gallery appropriate work are permissible.
Private Shows and Other Private Events
Any member of the Association may use the gallery when it is normally closed (e.g. Sunday afternoon) for events that are:
Approved in advance by the Gallery Director Co-sponsored by a Board Member The gallery must be tidied and cleaned after a private event according to Gallery prodigals. The gallery display may not be disturbed for these events unless all the work is restored to its original position before the gallery reopens for normal business.
Gallery Shows
Members may bring in work for the new show when they collect their works from the previous show.
If works for wall hanging must be left before the end of the previous show, artists must contact one of the Gallery Directors. Artists working in three-dimensional media must contact the Gallery Director if they need to leave works before the end of the previous show.
Signing in Pieces for Gallery Shows
When bringing in any new work for display the member must enter information (including title, price, amounts, category and vendor name) into the POS system. Any artwork for sale must have a bar code sticker on it. If any work is missing a barcode it will not be available for sale!
Hanging artwork for the upcoming show must have a display card filled out in black ink. The following are exempt from display cards: jewelry, artique section items, wearable art, greeting cards, mini section artwork, and in some cases where the artist does their own display.
Presentation of Two Dimensional Works for Hanging
Works must be either gallery wrapped canvas or framed in a professional manner with high quality materials. There must be no damage to the frame, glazing material or mat when used. Works must be wired according to the Uptown Gallery standard (see below). The wire should be secured to the frame about 1/3 from the top of the frame and should stretch to no closer than 2 inches below the piece’s top. This ensures that the work is securely hung and that the hooks don’t show, taking away from the appearance of the work.
How to Display Artwork for Hanging
The frame will either make or break a work of art, so it is important to spend a little extra time and effort to ensure that the art is what the viewer sees, not a poorly hung frame. Here are some simple tricks to help assemble a frame: Use the smallest eyelet screws or d-rings able to hold your artwork. Place the screws at least 1/3 of the way down the frame. This will ensure that the frame lies flat against the wall when hung. Whenever possible, place the eyelet screws in the inside of the frame, again so that the frame will lie flat. If this is not feasible, use a flat d-ring hanger. Notched or saw-tooth hangers are unacceptable for hanging in the Gallery. Make sure the hanging wire is at least 2 inches from the top of the frame when taut. This will ensure that the picture hanger will not show above the frame. Make sure that the cut ends of the wire aren’t poking out. It is suggested that you tape around the ends or use plastic tubing so that people hanging the artwork can’t be injured. Clean glass before assembling your artwork in the frame. Touch up any small nicks or scratches on the frame.
Presentation of Browse Racks and Unframed Art
Browse racks are assigned each hanging according to the signup sheet. Artists may share a browse rack.
Pieces stay in browse rack for the duration of each hanging. Sometimes there are not enough signees for all the browse racks. In that case the Gallery Director may allow the pieces to stay longer.
The browse racks are an important part of the gallery display, not a clearance sale. Each piece must be clean and appropriately wrapped in a professional manner. Browse rack pieces must not include protruding hanging hardware as this could damage other pieces. Browse rack pieces must include the artist’s name and affixed with a bar code sticker. Artists are not notified of browse rack sales. You should monitor the browse rack and replace pieces as necessary.
Presentation of Reproductions
Limited edition reproductions are allowed to be displayed only as unframed pieces in the reproductions rack. Each piece must comply with #2 – Authentification. Members are allowed a maximum of five non-identical pieces in the reproductions rack. Each reproduction should be wrapped in a professional manner and matted as necessary. All reproductions should be entered into POS system and have a barcode sticker As artists are not notified of reproductions sales they should monitor the number and condition of reproductions and replace as necessary.
Presentation of Cards
The gallery has stands for displaying cards or the artist may use their own plexiglass shelf. Cards may be original drawings, paintings or reproductions of the artists’ own work. Cards must be labeled with the producer’s name, and trademark if applicable, and include a description of their origin (e.g. Reproduced from painting, photograph or original work). Each card or group of cards should be bagged in a professional manner and priced neatly according to gallery guidelines. Artists should rotate their card. As they are not notified of card sales they should monitor cards’ numbers and condition and replace as necessary. All cards must have a bar code sticker affixed.
Pop Up Art Display
All members may participate in the Pop Up venues offered every Saturday at the Gallery though out the year. Sign up sheet is available at the Gallery.
Presentation of Fine Crafts (Jewelry, Wood, Metal, Glass, Fiber Art, Wearable Art, Sculpture and Pottery)
All artwork must be original and attributable solely to the displaying artist. Wearable Art is work where the primary intention is to be worn and where the primary material is fiber. All wearable art should be changed out with each hanging according to Gallery schedule. All fine crafts must have a bar code sticker affixed.
Offsite Sales – General
The policies in Displaying and Selling Art – All locations apply to all offsite sales venues. Macon County Art Association sponsors offsite sales at various locations. Displaying, Exhibiting and Artique members in good standing may sign up to be included in these shows. The Association may also rent booth space in arts and craft shows sponsored by other organizations and make space available to members. A fee may be charged to members for exhibiting in the shows, as approved by the Association Board. Exhibiting and Benefactor members in good standing may sign up to be included in shows. If more members wish to participate than the space will hold, the spaces will be allocated by lottery. A waiting list may be maintained. Participants are allocated space according to their responsibilities (treasurer or other sales coordinator), the type of display and other criteria, such as their mobility, the nature of their work and other factors. Exhibiting members must conform to the space allocated. Generally artists are asked to provide their own tent and displays, but help may be provided as required. They should plan to attend each event for the duration of the show. Participants who are unable to attend a show should notify the show coordinator as soon as possible so that their space may be allocated to exhibiting members on the waiting list. Sales are processed by Uptown Gallery off-site sales equipment under the direction of the Association’s treasurer. Artists should present their own work in a professional manner and only include work that is eligible for display at the Uptown Gallery. Participants are responsible for displaying and pricing their own work. Sales tax is applicable in addition to the advertised price and will be included in the sales price. Participants are responsible for wrapping their sold works for their customers.
